Templates without the raw-file jump.

Founding meeting agenda

Before the meeting, confirm at least seven possible founding members, prepare the draft objects, read the model rules and collect conflicts of interest.

1. Welcome and name why the club is being proposed.
2. Confirm the founding member list and not-for-profit intent.
3. Resolve whether to incorporate and adopt rules.
4. Elect the committee and appoint the lodgement person.
5. Confirm the first admin tasks and next meeting date.

Committee role cards

Each important job works better with a lead, a backup, a checklist, a shared folder and a review date.

• Chair or co-chairs hold meeting rhythm and culture.
• Secretary keeps records, agenda, minutes and member notices.
• Treasurer keeps money controls visible and checked.
• Participation, wellbeing and partnerships leads keep the work shared.

Member and volunteer onboarding

Good questions help people find the right contribution without being dictated to.

• What kind of participation feels natural?
• What skills, care roles or local knowledge could you share?
• What would make this club feel safe and worthwhile?
• What boundaries would help the organisers ask respectfully?

Risk and grant evidence

Record small things early: attendance, volunteer hours, incidents, feedback, permission checks, photos with consent and what changed after the debrief.