Asset and content renewal
Track story versions, props and mechanisms, recording and control equipment, furniture and fixed services separately. Renew against condition, support, repeat demand and the cost of alternatives.
Annual replacement provision = sum of each asset's replacement cost ÷ funding interval. This is a cash-planning contribution, not depreciation or a prediction of failure. Enter repair, freight, installation and downtime separately.
Downtime and room movement
Lost contribution = displaced sessions × expected sold share × contribution per sold session. Continuing fixed costs are not avoided by closing a room. Do not treat every blocked slot as a sold booking.
Compare new story paths, replacement puzzle modules, complete-theme renewal and movement to another venue. A rotation brief includes asset condition, rights, receiving layout, transport, works, commissioning, paid learning and downtime. Updated reset guides and JIT lessons travel with the relevant version.