Not for construction / exploratory tender workspace
Compliance matrix
A starting point for tracking tender requirements, ownership, status and open notes.
Matrix status
This is a starting matrix, not a final compliance statement. Owners and status labels should be confirmed before any tender response is lodged.
| Tender requirement | Source document / section | Returnable or deliverable | Owner | Status | Notes |
|---|---|---|---|---|---|
| Mandatory site inspection | Addendum 1 / ITT | Attendance confirmation | Joint | To confirm | Confirm who attends and how attendance is recorded. |
| Signed addendum | Addendum 1 | Signed addendum returned | Tender lead | To confirm | Must be returned with tender documents. |
| Section B Returnable A Form of Tender | Section B | Returnable A | VFG | Not started | Formal offer and authorised signature. |
| B Compliance and Declarations | Section B | Returnable B | VFG / Joint | Needs info | Declare full, partial or non-compliance. |
| C Social Responsibility | Section B | Returnable C | Joint | Drafting | Luke can help draft grounded social benefit. |
| D Insurance | Section B | Returnable D | VFG | Needs info | Certificates of currency required. |
| E Licences/certificates | Section B | Returnable E | VFG / Specialist | Needs specialist | Confirm required licences and specialist evidence. |
| F Subcontractors/subconsultants | Section B | Returnable F | VFG | Needs info | Includes RPEQ/design/survey pathway if subcontracted. |
| G Local Business and Benefit | ITT / Section B | Returnable G | Joint | Drafting | 15 percent weighting. |
| H Tendered Sum and BOQ | ITT / BOQ | Returnable H | VFG | Not started | 30 percent weighting. Keep prices private. |
| I Proposed Concept Design | ITT / Project Brief | Returnable I | VFG / Joint | Needs VFG review | 10 percent weighting. Concept only until confirmed. |
| J Company and project team experience | ITT / Section B | Returnable J | VFG | Needs VFG review | 30 percent weighting with operational capability. |
| K Program/methodology/cashflow | ITT / Section B | Returnable K | VFG | Needs VFG review | 15 percent weighting. |
| L QMS/WHSMP/SSEMP | ITT / Section B | Returnable L | VFG / Specialist | Mandatory | Mandatory accreditation systems and management plans. |
| Stage 1 Structural Investigation | Project Brief | Project deliverable | VFG / Specialist | Needs specialist | Confirm scope and engineering pathway. |
| Stage 2 Detailed Design | Project Brief | Project deliverable | VFG / Specialist | Needs specialist | Design pathway and review responsibilities. |
| Stage 3 Permits/Applications | Project Brief | Project deliverable | VFG / Specialist | Needs specialist | If required by statutory approvals. |
| Stage 4 Final RPEQ For Construction | Project Brief | Certified drawings | RPEQ / Specialist | Needs specialist | Not Luke-owned. |
| Pre/post dilapidation survey | Project Brief | Project deliverable | VFG / Specialist | Needs info | Confirm timing and responsibility. |
| Service locating | Project Brief | Project deliverable | VFG / Specialist | Needs info | Needed before serious design/construction. |
| Safety in Design | Project Brief | Report | Specialist / VFG | Needs specialist | Needs qualified design input. |
| Environmental and koala habitat controls | Project Brief | Management controls | VFG / Specialist | Needs info | Protect adjacent vegetation and habitat. |
| As Constructed/ADAC/Form 16 | Project Brief | Final deliverables | RPEQ / Specialist | Needs specialist | Final certification pathway. |
| Defects Liability Period | Contract / Project Brief | Post-completion obligation | VFG | To confirm | Check contract obligations and risk. |